{"id":10980,"date":"2025-04-03T08:52:10","date_gmt":"2025-04-03T08:52:10","guid":{"rendered":""},"modified":"2026-09-15T15:34:27","modified_gmt":"2026-09-15T15:34:27","slug":"politique-de-confidentialite-et-cookies","status":"publish","type":"page","link":"https:\/\/roomz.io\/fr\/politique-de-confidentialite-et-cookies\/","title":{"rendered":"Politique de confidentialit\u00e9 et cookies"},"content":{"rendered":"

Version 4.0 – Effective date: 02.04.2025<\/span>\u00a0<\/span><\/p>\n

What does this policy cover?\u00a0<\/span>\u00a0<\/span><\/h2>\n

This policy applies to all processing where we act as a data controller; in other words, where we determine the purposes and means of the processing of your personal data. Regarding those carried out as a subcontractor and the use of online services (portal and Roomz application), please refer to our <\/span>Data Processing Agreement<\/span><\/a> (DPA).<\/span>\u00a0<\/span><\/p>\n

We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and its services, we will ask you to consent to our use of cookies when you first visit the website.\u00a0 You will find more details in the underneath cookies section.<\/span>\u00a0<\/span><\/p>\n

Who are we?\u00a0<\/span>\u00a0<\/span><\/h2>\n

In this notice, \u201cwe\u201d, \u201cus\u201d and \u201cour\u201d refer to ROOMZ SA, a limited company under Swiss law, based at Passage du Cardinal 5, 1700 Fribourg, Switzerland.\u00a0<\/span>\u00a0<\/span><\/p>\n

ROOMZ offers solutions to businesses in different European countries. We are committed to safeguarding the privacy of our website visitors and adhere to the provisions of the Swiss Federal Act on Data Protection (FADP) and the EU General Data Protection (GDPR).\u00a0<\/span>\u00a0<\/span><\/p>\n

How do we use your personal data?<\/span>\u00a0<\/span><\/h2>\n

The personal data that we process depends on the type of relationship that we have with you. By personal data, we mean any information that can be used to identify you or make you identifiable.<\/span>\u00a0<\/span><\/p>\n

If you visit our website or consult any other information available online:<\/span>\u00a0<\/span><\/h2>\n

We may process data about your use of our website and services. The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use.\u00a0<\/span>\u00a0<\/span><\/p>\n

The source of the usage data is our analytics tracking system. This usage data may be processed for the purpose of analyzing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.\u00a0<\/span>\u00a0<\/span><\/p>\n

If you are a customer or if you express interest in our services, <\/span>
\na partner or a service provider:<\/span>\u00a0<\/span><\/h2>\n

We may store and process contact data, information contained in any form you submit to us regarding our service, such as email address, first name, last name, phone number, addresses, company name. The contact data may be processed for the purposes of offering, marketing and selling relevant goods or services to you. The legal basis for this processing is the performance of a contract between you or your employer and us or taking steps, at your request, to enter such a contract.\u00a0<\/span>\u00a0<\/span><\/p>\n

If you are a job candidate, employee or former employee:<\/span>\u00a0<\/span><\/h2>\n

If you apply for a job, we process the <\/span>personal data<\/span><\/b> you provide us in relation to your professional experience, your training course, your professional certifications, contact details, nationality, marital status and any other information on your curriculum vitae. The processing is based on the consent you implicitly give us by applying or have given to a service provider we use in the context of a recruitment process.<\/span>\u00a0<\/span><\/p>\n

As an employee of ROOMZ, we process the aforementioned personal data, to which are added elements relating to your remuneration, social insurance, your identity document, photograph, bank details, your personal evaluations, development plan, disciplinary measures, correspondence, user account and system logs, and business and private telephone numbers.<\/span>
\nThe processing is based either on the performance of the contract that binds us, or on our legitimate interest as an employer.\u00a0<\/span>\u00a0<\/span><\/p>\n

If your employment contract ends, we will process the information necessary to terminate the said contract. Your personal file is then purged and archived in accordance with the legal requirements in force.<\/span>\u00a0<\/span><\/p>\n

If you are a user of ROOMZ solutions:<\/span>\u00a0<\/span><\/h2>\n

Please refer to the <\/span>DPA<\/span><\/a> that binds us to your employer.<\/span>\u00a0<\/span><\/p>\n

With whom is your data shared?<\/span>\u00a0<\/span><\/h2>\n

We may employ third party companies and individuals to facilitate our Service (hereinafter \u201cService Providers\u201d), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.<\/span>\u00a0<\/span><\/p>\n

Currently, we contract with Service Providers that process personal data in Switzerland and the EU and, relating to Contact Data (email) for newsletters and sales, in the United States.<\/span>\u00a0<\/span><\/p>\n

These third parties have access to your data only to perform these tasks on our behalf, are obligated not to disclose or use it for any other purpose and, where such Service Providers are located in jurisdictions that are not deemed to have an adequate level of data protection, are required to comply with our contractual obligations and applicable data protection legislation in accordance with the approved standard\u202f contractual clauses which provide for appropriate protection of data aboard.<\/span>\u00a0<\/span><\/p>\n

Compliance with Google Limited Use Policy<\/span>\u00a0<\/span><\/h2>\n

ROOMZ use and transfer of information received from Google APIs to any other app will adhere to <\/span>Google API Services User Data Policy<\/span><\/a>, including the Limited Use requirements.<\/span>\u00a0<\/span><\/p>\n

Human resources context<\/span>\u00a0<\/span><\/h2>\n

We may disclose your personal data to our insurers or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.<\/span>\u00a0<\/span><\/p>\n

How is your data protected?<\/span>\u00a0<\/span><\/h2>\n

We take appropriate security measures to protect your personal data against theft, inappropriate use, accidental publication or destruction. We have also implemented measures to guarantee their confidentiality, both in terms of our processes and the technical systems that process them.<\/span>\u00a0<\/span><\/p>\n

How long is your data kept for?<\/span>\u00a0<\/span><\/h2>\n

Any personal data that we process is not kept longer than is necessary to achieve the purpose specified in the context of its processing. If we have a contract with you, we will apply the legal retention periods applicable to this type of contract. We may keep certain data or maintain certain records for a longer period for reasons of legal compliance, financial or other statistical reporting purposes.<\/span>\u00a0<\/span><\/p>\n

What are your rights?<\/span>\u00a0<\/span><\/h2>\n

Your rights regarding your personal data include the right to:<\/span>\u00a0<\/span><\/p>\n