Understand your offices
Gain clear insights into how your spaces are actually used
Design your offices based on real usage
ROOMZ Space Analytics gives you clear insights into how your offices, meeting rooms, and collaboration spaces are actually used.
A reliable and secure analysis of spaces
Create custom analytics
Use tags to filter and analyze spaces based on your specific needs
Optimize your spaces
Identify underused areas and make better decisions about your workplace
Make data-driven decisions
Understand your spaces
Gain a deeper understanding of the actual usage of your worskspace with reliable, continuous data usage. Make strategic decisions based on the analysis of bookings, occupancy rates, and no-shows.
Real-time space occupancy monitoring via sensors allows you to optimize the use of your work environments and improve their performance.
Advanced analyses by building or floor
Filter, compare, and analyze
Leverage analytics flexibly, by building or floor, according to your organization. Dashboards provide a clear overview of the use of each space or work area, allowing you to quickly identify areas for improvement.
Analysis of spaces with tags
Create custom analytics
Personalize your analyses with tags and gain a more refined view of your spaces. Filter by space type, zones or departments, team turnover, or available equipment.
This flexible segmentation allows you to understand the actual usage of your spaces based on specific factors.
A reliable and secure analysis of spaces
Power BI
A technology based on Microsoft Power BI
Flexibility
Simple and quick deployment in offices
Privacy
Anonymized data and strict respect for employee privacy
Decision analysis
Get clear insights into the actual use of your workspaces
Forecasts
Anticipate future needs through usage trend analysis
With or without sensors
Leverage data from sensors and/or reservations
The easiest way to get started
Experience Box Hybrid Work
The Experience Box Hybrid Work allows you to simplify the management of shared offices and collaboration spaces using sensors for offices and telephone booths.
Broadcast real-time occupancy information and access powerful analytics tools to assess your office occupancy rates.
Integrates with your existing collaboration tools
ROOMZ syncs with the systems already in place. Bookings made in Microsoft 365, Teams, Google Workspace, Exchange and 20+ other platforms appear on the display instantly, without changing existing working habits.
Microsoft Exchange
Microsoft Teams
Microsoft 365
Google Workspace
See ROOMZ in action
Industry, Manufacturing & Pharma
ROOMZ DISPLAYS & SENSORS 40
ROOMZ DESKS SENSORS 100
ROOMZ DISPLAYS & SENSORS 40
ROOMZ DESKS SENSORS 100
« ROOMZ enables us to determine exactly how many meeting rooms and offices we need. This allows us to make informed decisions and ensure optimal use of resources. »
Full Case Study
NGO & Public Sector
roomz displays 50
integrated with Microsoft Outlook
roomz displays 50
integrated with Microsoft Outlook
« What distinguishes ROOMZ is that while the technology behind it might be quite complex, for the user it is actually quite simple. It is easily implemented, easily managed and it provides me with invaluable information on how a building is being used. »
Full Case Study
NGO & Public Sector
roomz displays & sensors 50
Huddle & Desks sensors 22
roomz displays & sensors 50
Huddle & Desks sensors 22
« The key benefit of the ROOMZ proposal was the screens and the ability to place them anywhere. They are very easy to set up and they look good too. »
Full Case Study
Insights on workplace analytics
Employee experience in 2026: key expectations for the workplace
A mature hybrid work market In 2025, hybrid work continues to reach maturity. Companies and employees have found a relatively stable balance between remote work and time spent on site. According to the latest Leesman study, 29 percent of employees come to the office two to three days per week, while 28 percent have no fixed routine.
Read More
How workplace diversity drives employee satisfaction
What are the different types of workspaces in the corporate world? Workplace environments have undergone a major transformation in recent years.
Read More
5 practical tips to optimize your workspace
Effective workplace design is about finding the right balance between flexibility, technology and employee wellbeing, creating office environments that make it easier to collaborate, focus and to succeed in a hybrid world. Why rethink your office layout in 2025?
Read More
The role of IoT occupancy sensors in workspaces and facility management
What are occupancy sensors? Workplace occupancy sensors are a specific type of IoT sensor designed to monitor how spaces are used by detecting the presence or absence of people in real time.
Read More
Added value of data analytics in workspaces optimization
What is workspace analytics? Workspace analytics refers to the process of collecting, analyzing, and using data about how office spaces are used. It helps organizations understand occupancy patterns, meeting room usage, and desk utilization in real time.
Read More
FAQ on workplace space analysis
Workplace space analysis provides real-time and historical occupancy data to optimize room and desk utilization. It also helps identify ghost meetings and supports data-driven decisions about office space planning and real estate costs.
Key metrics include peak occupancy, average room utilization, meeting duration versus booked time, no-show frequency, and space efficiency across floors or departments.
By combining booking data with ROOMZ occupancy sensors, scheduled bookings are compared with actual room usage. This makes it possible to measure the gap between bookings and actual occupancy to determine the actual room occupancy rate.
ROOMZ Space Analytics combines data from occupancy sensors with booking information from calendar integrations. Occupancy is measured anonymously, without storing personal information about employees.
Yes. Data can be filtered and analyzed by building, floor, or zone. This makes it easy to focus on the spaces that matter most.
Yes. ROOMZ sensors use passive infrared (PIR) technology to detect occupancy anonymously, without capturing images, video, or personal information. Data is anonymized and handled in accordance with GDPR requirements and ROOMZ’s ISO 27001-certified information security practices.
