Does ROOMZ require cabling or infrastructure changes?

No. ROOMZ is fully wireless and connects to the existing Wi-Fi network. Displays can be installed in just a few minutes on any surface, including glass, with no cables to run or PoE infrastructure to deploy. Installation is quick and non-disruptive, and displays can easily be moved later. This is a major advantage in buildings where drilling or cabling is restricted, including listed or historic properties. ETH Zurich has deployed more than 800 ROOMZ displays across its campus since 2016, including in historic buildings where cabling was not an option.

How long do the batteries last and how are they replaced?

ROOMZ Displays offer up to 4 years of battery life under normal use and are designed to remain in operation for more than 10 years. This is made possible by e-ink® technology, which consumes power only when the content changes and remains in standby for most of the time. When the battery needs to be replaced, it can be changed easily and without tools in just a few seconds.

How quickly can we deploy ROOMZ across multiple rooms?

An entire floor can be equipped in a single day, compared with several weeks for a wired solution. Each display can be installed and connected in just a few minutes, with no electrical work or disruption to daily operations.

How is ROOMZ different from a tablet mounted on a wall?

A tablet requires permanent power, runs an operating system that requires ongoing updates and security management, and typically needs to be replaced after a few years. ROOMZ is designed specifically for room booking, with no operating system or local data storage. Its e-ink® display uses very little energy, while its wireless design and premium materials ensure a lifespan of at least 10 years.

How can the ROOMZ ecosystem make your workplace more efficient?

From finding available spaces on live maps to booking rooms and desks and understanding workplace usage, the ecosystem connects the different needs of a modern workplace. Real-time information helps employees find the right space, while usage insights help organizations optimize it.

How does ROOMZ handle data security and GDPR compliance?

ROOMZ is ISO 27001 certified and GDPR compliant. ROOMZ Displays have no embedded operating system and do not store data locally, reducing the attack surface and eliminating the need for operating system patching. Communications are encrypted, with support for modern security standards including WPA3 and TLS 1.3. ROOMZ occupancy sensors detect presence without identifying individuals, keeping occupancy data anonymous by design.

Does ROOMZ work on-premise, or is it cloud-only?

ROOMZ is available as both a cloud and on-premise solution, allowing organizations to choose the deployment option that best fits their infrastructure and security requirements.

ROOMZ customer references for workspace management

Lonza roomz case study workspace management

Industry, Manufacturing & Pharma

Headcount 19,000

MEETING ROOMS EQUIPPED 260

ROOMZ SENSORS INSTALLED 3,000

Headcount 19,000

MEETING ROOMS EQUIPPED 260

ROOMZ SENSORS INSTALLED 3,000

« We did not want to have to install cables onto our offices. We also sought an ecologically appropriate system, one that enables us flexible usage and expansion in the future as Lonza continues to grow. »

Xavier Marmasse Global Category Leader – Facilities & Utilities

Full Case Study

Education

ROOMZ deployed since 2016

Number of students 19,800

ROOMZ Displays 800

ROOMZ deployed since 2016

Number of students 19,800

ROOMZ Displays 800

« ROOMZ meets all of ETH’s requirements, in terms of easy operation, scalability and design. »

Armin Brunner Head Multimedia Services

Full Case Study

Industry, Manufacturing & Pharma

ROOMZ DISPLAYS & SENSORS 40

ROOMZ DESKS SENSORS 100

ROOMZ DISPLAYS & SENSORS 40

ROOMZ DESKS SENSORS 100

« ROOMZ enables us to determine exactly how many meeting rooms and offices we need. This allows us to make informed decisions and ensure optimal use of resources. »

Stéphane Mader Head of Group Marketing & Communications & Workplace Program Manager

Full Case Study

Basel University Switzerland ROOMZ Reference

Education

Locations 80+

Students 13,700+

ROOMZ displays 196

Locations 80+

Students 13,700+

ROOMZ displays 196

« With the ROOMZ display, we can update the occupancy at intervals we choose ourselves or at the touch of a button and they are always totally up to date! »

Michèle Martin in charge of the teaching rooms in the Kollegienhaus

Full Case Study

Industry, Manufacturing & Pharma

ROOMZ deployed since 2017

ROOMZ DISPLAYS 57

ROOMZ deployed since 2017

ROOMZ DISPLAYS 57

« ROOMZ has optimized our workplaces since 2017 and we proudly extend this trusted partnership until 2028. »

Gordon Abbott Information Security Officer

Full Case Study

CBS International Business school ROOMZ Reference

Education

roomz displays 100

integrated with internal course systems

roomz displays 100

integrated with internal course systems

« Our expectations for the solution have been entirely met. The time saved by eliminating paper solutions can now be used for more meaningful activities. Our students and teachers are also very satisfied. »

Sebastian Trott Head of IT Infrastructure and Apprenticeship

Full Case Study

NGO & Public Sector

roomz displays 50

integrated with Microsoft Outlook

roomz displays 50

integrated with Microsoft Outlook

« What distinguishes ROOMZ is that while the technology behind it might be quite complex, for the user it is actually quite simple. It is easily implemented, easily managed and it provides me with invaluable information on how a building is being used. »

Ian Crosby Premises and Security Manager

Full Case Study

Education

Rooms equipped 290

Students 3,800+

Employees 950+

Rooms equipped 290

Students 3,800+

Employees 950+

« The rollout went very well! We are very satisfied with the environment, and everything ran smoothly, which makes us very happy! »

Marcel Stierli IT System Engineer Zurich University of Teacher Education

Full Case Study

NGO & Public Sector

MEETING ROOMS EQUIPPED 90

integrated with Outlook and Teams

MEETING ROOMS EQUIPPED 90

integrated with Outlook and Teams

« Installed in 2020, the display’s first batteries were only replaced in 2026. »

Jake Banks AV Manager within Corporate Facilities Management

Full Case Study

ROOMZ x The Scottish Parliament meeting room solution

NGO & Public Sector

roomz displays & sensors 50

Huddle & Desks sensors 22

roomz displays & sensors 50

Huddle & Desks sensors 22

« The key benefit of the ROOMZ proposal was the screens and the ability to place them anywhere. They are very easy to set up and they look good too. »

Gary Gibson Strategy and Performance Manager

Full Case Study