Jake Banks
AV Manager within Corporate Facilities Management
Southwark Council
«Now that I have seen all the features, I am definitely impressed»
Southwark Council, one of London’s largest local authorities, responsible for serving over 317,000 residents in South London, has been using ROOMZ booking panels across its corporate facilities to improve meeting room management. Today, nearly 90 meeting rooms are equipped with ROOMZ displays and occupancy sensors.
Jake Banks, AV Manager within Corporate Facilities Management, shares how the solution has delivered real value, particularly in terms of sustainability and cost efficiency.
A greener and maintenance-free choice for corporate facilities
With 12 years of AV experience, Jake has seen his share of room booking hardware. What sets ROOMZ apart, in his view, is its environmental footprint. Unlike traditionally wired systems, ROOMZ displays operate on low-energy screens, dramatically reducing maintenance interventions across the building. In fact, battery performance exceeded expectations:
«Installed in 2020, the display’s first batteries were only replaced in 2026.» Jake notes. «They have lasted for years and years. That makes a huge difference compared to other systems where you are constantly maintaining them.»
Tailored to the real employee’s needs
«With nearly 90 meeting rooms, not all are designed to serve the same needs.» Jake leveraged ROOMZ’s flexible configuration features to adapt the setup to each team’s daily needs, restricting booking rights on multi-purpose rooms to authorized users only and disabling on-panel booking where tighter control was required. «People thought there was double booking happening» he recalls.
A more personalized configuration that immediately improved how teams interacted with shared workspaces.
Lower total cost of ownership
Beyond sustainability, Jake Banks highlights the financial case. Compared to competitor solutions that require complex cabling with continuous power connections, ROOMZ represents a significantly lower total cost of ownership «Cost-wise, with ROOMZ you only have to renew the batteries every few years» Jake points out. Combined with integration into Microsoft Outlook and Teams, essential for a Microsoft-first organization like Southwark Council, ROOMZ delivers enterprise functionality without unnecessary infrastructure costs.
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