Bookable desks
Employees reserve their desk in advance, from the myROOMZ app
Find, book, manage flexible workspaces
ROOMZ is the easiest solution to deploy to manage shared desks, acoustic booths, and every flexible workspace.
Employees see available spaces at a glance and book right away, or in advance to plan their day.
What makes ROOMZ unique
Hot desks
Free seating with live occupancy, so nobody walks the floor looking for a seat
Flexibility
Configure desks, zones, and tags to fit your office layout
Live space availability
Show free spaces at a glance
Viewers display real-time availability by floor or building on any Smart TV.
Placed in common areas, they help employees quickly find an available space.
The connection to your floor plans is encrypted end to end.
Flex office
Let employees book their desk in seconds
With the myROOMZ app, employees can see which workstations are free and independently book the one that suits them. No walking the floor to find an available seat.
ROOMZ desk sensors measure real occupancy, so availability is always accurate.
Digital floor plans
Manage your spaces in real time
Easily manage your buildings: upload your floor plans and link every workspace to them, from meeting rooms and acoustic booths to shared desks.
Access your floor plans on Smart TV, in ROOMZ analytics tools or in combination with myROOMZ for a reliable real-time view of how your spaces are occupied.
Acoustic booths
Optimize your small collaboration spaces
Booths and acoustic pods are used spontaneously, which is exactly why it is often unclear when they are free.
That uncertainty can turn a two-minute call into a ten-minute search.
ROOMZ occupancy sensors and digital floor plans make their availability instantly visible.
Space analytics
Understand how your offices are really used
ROOMZ combines booking data and occupancy data into one reliable view of your workspaces.
See real usage patterns and make informed decisions about where to reduce space, where to invest, and how many desks you actually need.
What makes ROOMZ unique
Privacy
Anonymized data and strict respect for employee privacy.
Manage all spaces
A complete ecosystem to manage your meeting rooms, phone booths, and shared desks.
Instant adoption
Access via Single Sign-On (SSO) from the web or mobile app, with an intuitive interface.
Decision-making analytics
Access clear insights into the actual usage of your workspaces.
Swiss Made
A fully Swiss-designed solution ensuring reliability, accuracy, and long-term durability.
Wide compatibility
Compatible with 20+ booking systems, including Outlook and Microsoft Teams.
The easiest way to get started
Experience Box Hybrid Work
Simplify desk and collaboration space management with ROOMZ Desk and Huddle Sensors.
See real-time occupancy and let employees book spaces through the myROOMZ app.
Integrates with your existing collaboration tools
ROOMZ syncs with the systems already in place. Bookings made in Microsoft 365, Teams, Google Workspace, Exchange and 20+ other platforms appear on the display instantly, without changing existing working habits.
Microsoft Exchange
Microsoft Teams
Microsoft 365
Google Workspace
See ROOMZ in action
Industry, Manufacturing & Pharma
ROOMZ DISPLAYS & SENSORS 40
ROOMZ DESKS SENSORS 100
ROOMZ DISPLAYS & SENSORS 40
ROOMZ DESKS SENSORS 100
« ROOMZ enables us to determine exactly how many meeting rooms and offices we need. This allows us to make informed decisions and ensure optimal use of resources. »
Full Case Study
Finance & Services
Shared desks 183
Parking spaces 26
Shared desks 183
Parking spaces 26
« myROOMZ has transformed our Flex Office into a simple, clear, and efficient daily experience. »
Full Case Study
Energy, Travel & Logistics
Headcount 450
Number of floors 7
phone booths 27
Headcount 450
Number of floors 7
phone booths 27
« We have had a super positive reaction from our people since introducing ROOMZ. Having a system where you can grab a booth without wasting time, can only be a good thing. »
Full Case Study
Industry, Manufacturing & Pharma
Headcount 19,000
MEETING ROOMS EQUIPPED 260
ROOMZ SENSORS INSTALLED 3,000
Headcount 19,000
MEETING ROOMS EQUIPPED 260
ROOMZ SENSORS INSTALLED 3,000
« We did not want to have to install cables onto our offices. We also sought an ecologically appropriate system, one that enables us flexible usage and expansion in the future as Lonza continues to grow. »
Full Case Study
Insights on flexible workplace management
Desk sharing: definition, benefits, examples and implementation
Desk sharing is a way of organizing work in which employees do not have a permanently assigned desk. Instead, they share a pool of workstations and choose a suitable desk based on their presence, their activity or the composition of their team.
Read More
Employee experience in 2026: key expectations for the workplace
A mature hybrid work market In 2025, hybrid work continues to reach maturity. Companies and employees have found a relatively stable balance between remote work and time spent on site. According to the latest Leesman study, 29 percent of employees come to the office two to three days per week, while 28 percent have no fixed routine.
Read More
How workplace diversity drives employee satisfaction
What are the different types of workspaces in the corporate world? Workplace environments have undergone a major transformation in recent years.
Read More
5 practical tips to optimize your workspace
Effective workplace design is about finding the right balance between flexibility, technology and employee wellbeing, creating office environments that make it easier to collaborate, focus and to succeed in a hybrid world. Why rethink your office layout in 2025?
Read More
Optimizing office space to reduce carbon footprint: A data-driven approach
Workspace analysis is proving to be a high-impact lever in the effort to reduce the carbon footprint of office operations. By identifying underused areas, regrouping teams and adjusting spatial layouts, companies can directly reduce energy requirements related to heating, lighting and ventilation.
Read More
Frequently Asked Questions on shared desk management
Desk sharing or Flex office means that a workstation is shared by a defined group of employees, with desks allocated in advance or according to a schedule. Hot desking, or free seating, allows employees to use any available desk when they arrive.
ROOMZ supports both models, allowing companies to manage bookable desks and free-seating areas within the same workspace.
There is no universal ratio, but companies typically provide between 0.6 and 0.8 desks per employee. The right ratio depends on actual attendance and how employees use the workplace. Measuring occupancy over several weeks, including your busiest days, gives a more reliable basis for determining how many desks you need.
ROOMZ Space Analytics provides occupancy data by floor, zone, and day, helping companies set the right desk-to-employee ratio based on actual usage rather than estimates.
Employees can use the myROOMZ web or mobile app to find and book a shared desk. They can browse available workstations on their building’s floor plan or in a list view, and book a desk in advance or when they arrive. Desks can be filtered by zone or tag, such as a sit-stand desk or a dual-screen setup. Access is available through Single Sign-On (SSO), so there is no need to create an additional account.
Yes. In the myROOMZ app, employees can search for a colleague, see where that person is seated, and book an available desk nearby. This is what makes a flex office workable in practice: teams that come in on the same day stay together, and coming to the office keeps its purpose, which is working with other people. Without this, shared desks scatter teams across floors and employees lose the main reason to leave their home office.
No. ROOMZ Sensors primarily use passive infrared (PIR) technology to detect temperature changes caused by movement. They do not identify individuals. The data is anonymized and aggregated, keeping the solution GDPR compliant.
No. ROOMZ desk sensors are wireless, connect over Wi-Fi, and are installed directly under the desk in a few seconds. There is no PoE network to deploy, no cable to run, no ceiling to open. This is what makes it realistic to equip several floors or several buildings without a construction project, and to reconfigure your layout later without redoing the installation.
Yes. ROOMZ helps make the availability of acoustic booths, phone booths, and small collaboration spaces visible in real time. The ROOMZ Huddle Sensor detects whether a booth is occupied and, combined with digital floor plans, shows which spaces are available on the myROOMZ app or a Smart TV.
This makes it easier for employees to find an available booth without having to check each one.
Four indicators matter most: occupancy rate per day and per zone, peak attendance, the gap between bookings and real occupancy, and the identification of underused areas. Together they show whether you are over-dimensioned, where demand is concentrated, and which spaces should be converted rather than kept. ROOMZ combines booking data and sensor data in a single view, so decisions on space sizing rely on evidence.
