How workplace diversity drives employee satisfaction

What are the different types of workspaces in the corporate world?

Workplace environments have undergone a major transformation in recent years. Today, organizations provide a wide range of work settings: individual desks for focused work, open spaces for collaboration, meeting rooms for group projects, informal areas that foster creativity, and remote work options to enhance flexibility.
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Flex office: the most effective models embrace variety

Flexible workspaces or Flex Offices have become a core part of many modern workplace strategies. However, not all flex office models are created equal. The most successful ones go beyond simply removing assigned desks. They introduce a real diversity of workspaces: quiet zones, shared collaborative desks, bookable workstations, phone booths, breakout areas, and more.

By offering employees a choice, these organizations empower individuals to select the environment that best suits their needs at any given time. This flexibility allows employees to alternate between focused work and team collaboration throughout the day.

Research from Leesman*, a leader in employee experience analytics, shows that satisfaction at work jumps from 51% to 79% when employees have access to a broader variety of spaces within a flex office setup. This statistic highlights the importance of offering a range of environments to support different work activities.

In contrast, some flex office models, often referred to as “parking lot models”, provide standardized, impersonal desks and a limited number of meeting rooms.
This lack of variety and personalization leads to lower employee satisfaction, as it fails to consider the wide range of tasks employees carry out throughout the day.
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Why understanding employee needs is essential

A high-performing workplace is one that adapts to the diverse needs of its workforce. Achieving this requires understanding the nature of each employee’s role, their daily routines, and operational constraints.

For example, a field sales representative needs drop-in desks available between meetings. A software developer seeks a quiet, private space free from distractions. A customer support agent requires consistency and robust communication tools.

Even within diverse work environments, not all employees report the same level of satisfaction. According to the same Leesman report, one in four employees still feel that their workplace does not adequately support their productivity. This means workplace strategy must be viewed as an ongoing process. It requires continuous feedback, observation, and adaptation, a responsibility that lies at the heart of the Facility Manager’s role.
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Real-world example: myROOMZ empowers organizations with tailored workplace management

myROOMZ is a smart solution designed to help companies efficiently manage workplace diversity in flex office environments. Through an intuitive platform, organizations can create and oversee various types of workspaces tailored to employee needs:

• Assigned desks: Dedicated workstations allocated to specific employees for regular or specialized use
• Hot desks: Open desks available without prior booking, ideal for short-term use or visiting staff
• Bookable desks: Workstations that can be booked in advance to plan collaborations and structure the workweek
• Zone-based booking: Allows users to select desks within a predefined zone, which can be aligned with teams (e.g., Sales, Accounting, HR) or projects
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©  myROOMZ Application

• Meeting rooms and huddle spaces: Employees can quickly locate and book collaboration spaces as needed, thanks to interactive floor plan visualizations

This flexibility leads to better team organization, fewer booking conflicts and improved employee experience. With myROOMZ, companies can fully leverage the benefits of flex office models by combining operational efficiency with enhanced employee well-being.

Source: *Leesman The Value of Variety

You may also be interested in:

• myROOMZ: application for shared workspaces
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• ROOMZ Blog: Flex Office: Going beyond cost optimization
  to focus on employee experience